Invoicing app · Built for HVAC companies
Invoicing app for HVAC companies
Send a professional invoice from your phone the moment the job is done, take card or ACH on the spot, and let automatic reminders chase the unpaid ones for you.
Built for HVAC companies, where heating and cooling demand swings hard with the seasons, and a no-heat or no-AC call is an emergency that can’t wait.
Why HVAC companies use Crew Rivet as their invoicing app
Invoice from the truck
Build and send an itemized invoice on your phone before you leave the driveway — no back-office, no end-of-week paperwork pile.
Get paid faster
Customers pay online by card or bank transfer from the invoice itself, so money lands in days instead of waiting on a mailed check.
Stop chasing unpaid invoices
Automatic reminders go out on a schedule you set, so overdue balances get followed up without an awkward phone call from you.
How it works
- Add line items (or turn an approved quote into an invoice in one tap).
- Send it by text or email with a pay-online link and any deposit already credited.
- Get notified the second it’s paid — reminders handle anything still outstanding.
One platform. Every size. No per-seat penalty.
Add crews, dispatchers, and office staff without adding to your bill. Every plan includes a 60-day free trial. No credit card required. Cancel anytime.
Solo
Start solo today — upgrade when you bring on crew
- Unlimited contacts
- Invoicing + auto-reminders
- Good/Better/Best quoting
- Recurring invoices
- QuickQuote (voice-to-estimate)
- Review Machine (autopilot reviews)
- Lead Catcher (missed call auto-text)
- Online booking + customer portal
- Schedule + dispatch
- Basic reports (revenue, jobs)
- Custom branding (logo, colors)
- Autopilot mode
- Milestone invoicing
- Job stage tracking
- Professional proposals
- 1 user
Crew
Built for growing teams
- Everything in Solo, plus:
- AI Voice Receptionist (included free)
- Up to 5 team members
- Payment plans
- Full reports (P&L, cash flow, tax)
- Receipt OCR (photo → expense)
- Route optimization
- Time tracking + GPS
- Job costing & profitability
- AI Photo-to-Quote
- Profitability scoring
- Tax intelligence (Schedule C)
- Neighborhood marketing
- Deposit collection
- Profit margin alerts
- AI review reply drafts
Boss
Unlimited scale + integrations
- Everything in Crew, plus:
- Unlimited team members
- AI revenue forecasting
- Team leaderboards & gamification
- White-label (your brand only)
- QuickBooks / Xero sync
- Google Calendar sync
- Zapier & Make (via webhooks)
- Priority support
Grow your team, not your bill.
Per-seat tools charge for every login. CrewRivet doesn't — Boss includes unlimited team members at one flat price. The math on the pricing model:
- 60-day free trial
- No credit card
- Cancel anytime
- No contracts
- Your data stays yours
Does "unlimited team members" really mean no per-user fees, ever?
Yes — on Boss, add your whole crew, office staff, and seasonal hires at no extra cost.
What happens after the 60-day trial if I don't pick a plan?
Nothing's charged — there's no card on file. You pick a plan when you're ready.
Can I cancel anytime? Any contract?
No contracts — cancel anytime, and your data is yours to export.
Which plans include the AI receptionist?
Crew and Boss — included free, not a paid add-on.
Is there a setup or onboarding fee?
No setup fee — you're up and running in a day.
Questions from HVAC companies
Is there invoicing app made for HVAC companies?
Yes — Crew Rivet is built for HVAC companies, where heating and cooling demand swings hard with the seasons, and a no-heat or no-AC call is an emergency that can’t wait. It handles invoicing app alongside quoting, scheduling, invoicing, and reviews in one place.
Can customers pay the invoice online?
Yes — every invoice includes a secure pay link for card and ACH, and the payment reconciles against the invoice automatically.
More Crew Rivet tools for HVAC companies
Invoicing app for other trades
HVAC companies: put invoicing app to work today
Start free for 60 days. No credit card required.
Start Your Free Trial